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Jobs at Oakes Children's Center

HR Manager

Location: San Francisco, CA

Type: Part Time

Min. Experience: Mid Level

Oakes Children’s Center is a non-profit agency, founded in 1953, dedicated to providing education and mental health services to youth with emotional and/or developmental challenges and to their families, particularly in underserved communities. Our goal is to foster the social, emotional and educational growth necessary for children to continue learning and to fully realize their potential. We fulfill our mission by providing individualized education, innovative and culturally-responsive therapeutic services, comprehensive assessment, and clinical training.

The HR Manager is a critical member of a small administrative team, whose primary function is to support compliance with HR law and to ensure the well-being of the staff, interns, and trainees. Although the HR Manager reports directly to the Director of Finance and Operations, he/she also works very closely with the Executive Director, Clinical Director, Training Director and CEEP Program Coordinator to meet obligations as set forth by our contracting agencies.


  • B.A./B.S. degree in business and/or human resources;
  • Office experience and HR experience required;
  • Knowledge of computer applications;
  • Experience in nonprofit preferred;
  • Excellent organizational and communication skills;
  • Ability to maintain strict confidentiality of all matters;
  • Approachability and ability to respond in supportive, but neutral manner;
  • Ease of working with a team;
  • Willingness to work in an environment with clients whose behaviors can be challenging;
  • Ability to multi-task.

FTE: 30 hours per week, hourly

Reports to: Director of Finance & Operations

Major Areas of Responsibility:

Human Resources:

  • Manage recruitment and retention;
  • Provide employees orientation and training and onboarding;
  • Manage employee benefit packages;
  • Manage the 403B retirement plan;
  • Maintain and update personnel files;
  • Conduct annual HR file audit;
  • Maintain and manage HRIS (Ascentis);
  • Monitor staff attendance, vacation and sick days;
  • Provide Director of F&O with employee payroll changes;
  • Manage employee termination process;
  • Review annually and update the agency’s Policies and Procedures manual;
  • Monitor and advise managers about documentation and progressive discipline;
  • Manage worker’s compensation claims (investigate, file, and report claims);
  • Respond to complaints and grievances of employees;
  • Keep Oakes up to date with City, State, and Federal employment laws;
  • Maintain and implement the agency’s company safety and health programs which includes the agency’s Injury and Illness Prevention Program;
  • Responsible for planning the annual open enrollment for health benefits with our brokers and our staff;
  • Manage and plan events for Cultural Competency Committee;
  • Organize and develop Oakes’ Safety Committee;


  • Maintain, prepare, and provide contract requirements for paperwork compliance
  • Support Director of F&O in renewals of General Liability, Worker’s Compensation insurance, and Health Insurance;
  • Liaison with Director of F&O, Clinical Director, Executive Director, CEEP Coordinator, and Training Director;
  • Attend upper management meetings when asked;
  • Other assignments as assigned by the Executive Director;
  • Provide backup payroll coverage when necessary

School Board Relations

  • Keep files for all corporation and Board business and correspondence, including contracts for and title to building, minutes, articles of incorporation, by-laws, official seal, audits, and annual reports;
  • Maintain Board Meeting Minutes binder;
  • Act as liaison to the Board for personnel matters.


***This job description is intended to contain most of the major areas of the HR Manager’s job function, but it is not all-inclusive.

Qualified applicants will receive consideration for employment without regard to the fact or perception of their race, creed, religion, color, ancestry, national origin, age, sex, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height or AIDS/HIV status

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